1. Bare Necessities: Sometimes we forget the small stuff. You might be surprised how many of your attendees forget a pen. Be ready with a supply of pens and pencils. You may also want to have duck tape, a Clorox pen, mints, and a first-aid kit. You just never know!
  2. Emergency Contact Person: What if the lights go out, the pipes burst, or heaven forbid, you run out of coffee?!? Hopefully, these emergencies won’t happen, but it is best to be prepared. Make sure you know who to call if there is a crisis.
  3. Presentation Reminders to Speakers: Speakers are busy, over-achievers, and sometimes they forget that they committed to speaking at your event. It is common courtesy to send them an email or give them a phone call as a friendly reminder. They will thank you for it!
  4. Ask for Help: One of the hardest things for any person to do is ask for help. You may feel like you have everything under control, and you probably do, but there is always something that someone else can help you with. This will take the burden off your shoulders and allow you to focus on the bigger projects at hand.
  5. Make a Checklist: Having a checklist either in a notebook, in Evernote, or on a whiteboard at the office will help keep you organized. Writing something down helps keep it in the forefront of your mind. Go back over your checklist on a daily basis and especially right before the event.

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published by Heather Myklegard

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