Conference Planning Tools

Planning a conference is hard. There’s no doubt about it.

Being a part of BusyConf and helping conference organizers take their event from idea to launch has shown me that this is true. One of the difficult parts of planning a conference is finding resources to help you organize your event that are affordable, or even free. To save you time when searching for resources, we have compiled a list of conference planning resources that can help you find a venue, book speakers, promote your event, and more.

Finding a Venue

Finding and booking a venue can be a stressful experience, especially for first-time conference organizers. Renting a venue is often the biggest cost involved when planning a conference. These tools make finding and booking venues in your area simpler and cheaper.

Booking Speakers

Speakers can make or break your event. Finding speakers starts with your own network, but these tools help you find speakers on any topic and in any location. Read our other blog post on finding speakers for a more in-depth guide.

Promoting your Event

Promoting your event can be difficult, especially on a budget. These directories and search engines are used by potential attendees to find events worth attending. Submit your event for exposure and free promotion.

Event Sponsorship, Fundraising, and Budgeting

Events are expensive, and without enough sponsorship money and a thorough budget, your plans might just fail due to a lack of funds. Finding sponsors is something that a lot of first time organizers struggle with. These resources will help you raise money for your event, find sponsors, and create a budget.

Social Media for Events

Social media should be a big part of your event marketing and event engagement strategy. These tools help you use social media to engage attendees, find influencers, and make your event more memorable.

Beginners and seasoned event planners alike can always benefit from more information, especially as it pertains to social media for event promotion. Learn the tricks-of-the-trade so that you are ahead of the fray as you plan that next event or conference for your company or client. Let this Complete Guide to Social Media Promotion for Events be your bible as you seek to generate interest and hype using the latest tools available on the most popular social network channels.

Event Equipment

Equipment rentals are almost as stressful as finding a venue. Renting equipment is often expensive and time consuming. If your event needs complex audio and visual equipment, renting and setting it up can be difficult. these services help event organizers find and set up equipment.

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published by Osman Sheikh

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