It is no secret that planning an event, regardless of the type of event or the size of the event, is incredibly stressful.

Not only are there plenty of things that you can get wrong, but there are also of things that you are going to need to think about and keep in mind. Making a mistake can not only make things a lot more stressful and challenging for you, but it can also have a huge impact on the success of your event too.

So, to help to make sure that your event is as successful as it can be, we have put together some of our top tips on the most common event management mistakes and how you can try your best to avoid being trapped in them.

Not being prepared for everything

It is great to think positively about your event, and try to keep in mind that everything is going to go just the way that you want it to. But of course, it is never a good idea to ignore the possible risks and issues that can pop over during the course of planning and running an event. Things can and do go wrong at any stage of the process, so preparation for this to happen is key. Not only will it help you to identify areas that could have an issue (especially those that you might not have already thought of) but it will also help you to figure out what to do should those things go wrong.

Not estimating the size of the event right

Whilst you never know what is going to happen on the day itself, any event planner will know that estimating the size of your event is one of the key parts of the process. You might think it is better to be modest than to be over the top on the amount of people that are going to attend, but this really isn’t the case. It is much better to think big when it comes to your event. Think about the best case scenario when it comes to numbers and that way you can be prepared for any chances of overcrowding that could occur.

Not being aware of the changes (or making others aware)

Despite your best planning, there is always a good chance that in the run up to any event, things will change. These changes may seem minor, but if they are not dealt with, or if no-one else in the planning team is made aware of them, then this could cause a problem. Any changes, no matter how small they are, need to be shared with the team.

Not having the right equipment

It is all too easy to forget about important things like equipment when it comes to planning an event. However, forgetting something as simple as pens and paper could have a much bigger impact on the event then you realise. Have a checklist of all the things that you are going to need on the day and make sure that you have plenty of it all.

A great way to signpost for your event has to be roll-up banners. Make sure that you get your roller banners right and you won’t have to worry about your event again!

You might also like:

published by BusyConf

Subscribe to the Hallway Track

All Tags

event planning (53) covid-19 (2) speakers (10) event marketing (26) social media (16) security (1) ticket registration (4) partners (2) press (10) attendees (7) finances (6) interns (6) updates (1) business (5) sponsors (3) event scheduling (1) activities (1)

Recent Articles